AI by industry · Real estate brokerages
AI receptionist for real estate brokerages
A brokerage main line gets very different callers: a buyer about a sign, a seller wanting an agent, a title rep, an agent locked out of the lockbox system. An AI receptionist can tell them apart, handle the simple ones, and send the rest to the right person with a note on who called and why.
Map your brokerage: see what could run on its own
Enter your website. The Brain reads it and shows every step of your real estate brokerage that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Not ready? See an example map
Everyone calls the same number
A front desk used to sort it out. Today many offices have no one at the desk all day, so calls land on a voicemail nobody checks until evening.
Sorting the callers
Someone who saw a specific sign gets connected to that listing agent or has their details sent to them. A seller who wants an agent gets a short set of questions and goes to whoever is on floor duty.
A vendor or an agent’s family member gets routed elsewhere, without tying up the person who handles leads.
Disclose and record carefully
The assistant should say it is an AI. If calls are recorded, say so; rules vary by state, and California requires consent from everyone on the call.
Picture this
Examples of what it can look like in a real estate brokerage. Illustrations, not clients.
A caller says she saw a yard sign on Elm Avenue. The assistant finds the listing agent in your schedule and texts them her name and number, then tells her they will call shortly.
A homeowner wants to sell and does not know any agent. The assistant asks a few simple questions and passes the lead to the agent on floor duty today.
A courier asks for the transaction desk. He is sent there instead of to the managing broker’s cell phone.
Map your brokerage in Westward’s Brain
Enter your website. The Brain reads it and shows every step of your real estate brokerage that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Not ready? See an example map
Questions
Can it transfer calls to agents?
Yes, if you give it a directory and rules. It can also send a text or an email instead of ringing, based on each agent’s preference.
What if the caller wants a person?
It should offer one right away, or take a message promptly. People should not be trapped by it.
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