AI by industry · Recruiting agencies
Interview scheduling for recruiting agencies
A recruiting agency can automate interview scheduling by letting a tool read the calendars of the candidate, the hiring manager and the recruiter, offering times that work for all, then confirming, sending reminders and rebooking when someone cancels. A recruiter steps in only when it gets stuck. Fewer no-shows means fewer lost placements.
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The three-calendar problem
A candidate who works days, a hiring manager with a packed week and a panel of three interviewers rarely agree quickly by email. A scheduler proposes slots that fit everyone’s availability.
Screening calls and intake calls
Candidates can book a time for the initial call from a link, and hiring managers can book intake calls to define a role. Each has its own length and questions.
Time zones matter for remote roles, so show times in the invitee’s zone.
Reminders and reschedules
A reminder the day before and a few hours before, with the interviewer’s name, address or video link and what to prepare, reduces no-shows. If someone cancels, the system offers new times at once.
Picture this
Examples of what it can look like in a recruiting agency. Illustrations, not clients.
A candidate gets three time options for a panel interview, picks one, and all four interviewers receive the invite.
A candidate in another time zone books a screening call and sees the time in their own zone, along with a video link.
Someone cancels the morning of the interview. The hiring manager is told, and the candidate is offered the next open slots.
Map your agency in Westward’s Brain
Enter your website. The Brain reads it and shows every step of your recruiting agency that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Questions
Does it work with our calendars?
Most common calendar systems can be connected. It should only see free and busy time unless you allow more.
Can candidates reschedule without calling?
Yes. A link in the confirmation lets them move the time within limits you set.
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