Scheduling and makeups for tutoring centers

Tutoring schedules are a puzzle: each student wants the same few after-school hours, tutors have limits, and someone is always out. AI can match requests to open slots, offer makeup options when a session is missed and send reminders. A person approves the final schedule.

Map your center: see what could run on its own

Enter your website. The Brain reads it and shows every step of your tutoring center that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.

Not ready? See an example map

Matching students to tutors

A seventh grader needs pre-algebra on Tuesdays or Thursdays with someone patient. A high school junior needs an evening chemistry slot. These are many small matches.

AI can propose options from tutor subjects and availability, and the director picks.

Missed sessions and makeups

A cancellation is a text. A makeup is five texts. Multiply by a hundred students.

AI can offer two or three makeup times at once, track which ones were taken and flag students who keep missing.

Standing slots beat one-offs

Students tend to do best on a steady weekly time, and so does a tutor’s calendar. Offer a standing slot first and treat one-off sessions as the exception. AI can propose the same time each week and warn you when a tutor is about to be overbooked or a slot sits empty.

Over a term, that also shows which hours are always full and which stay empty, so you know where a new tutor or a new class would pay off.

Picture this

Examples of what it can look like in a tutoring center. Illustrations, not clients.

A student texts that she has a recital Thursday. She is offered two makeup times; she picks one and the tutor is told.

A new family wants geometry twice a week. Three tutor and time options go to the director.

A tutor leaves mid-term. Their students are listed with possible replacements.

Map your center in Westward’s Brain

Enter your website. The Brain reads it and shows every step of your tutoring center that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.

Not ready? See an example map

Questions

Will it work with our scheduling software?

It depends on the tool. We check on the first call and tell you honestly.

Who sets makeup rules?

You do. It follows your policy and does not make exceptions.

What about online sessions?

The same scheduling works for them. Add a meeting link to each reminder.