AI receptionist for tutoring centers

A tutoring center’s phone gets busiest after school, exactly when every tutor is mid-session. An AI receptionist can answer questions about subjects, grade levels, hours and how a trial works, then book the assessment or take a message. Calls about billing, complaints or a particular child go to the director.

Map your center: see what could run on its own

Enter your website. The Brain reads it and shows every step of your tutoring center that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.

Not ready? See an example map

The after-school rush

From three to seven, parents call between work and pickup. No one can answer, so the call goes to voicemail and the parent calls the next center.

The assistant picks up, asks the child’s grade and subject, and offers a trial or assessment time.

What stays with a person

Questions about a child’s progress, a billing dispute, a scheduling complaint or a safety matter go to the director with a short summary.

It should not give opinions on a child’s ability or talk about results.

Texts as well as calls

Many parents prefer to text. The same assistant can answer a message like “do you have SAT classes in March?” with the dates you give it and a link to book. Keep replies short and let parents ask for a person at any time.

Picture this

Examples of what it can look like in a tutoring center. Illustrations, not clients.

At 4:10 PM a mother calls about a fifth grader falling behind in reading. The assistant asks the grade, the concern and a good time to call back.

A student’s dad asks if you offer ACT prep. The assistant explains what you list on your site and offers an intro call.

Someone texts on Sunday asking if you are open Monday after a holiday. They get the answer.

Map your center in Westward’s Brain

Enter your website. The Brain reads it and shows every step of your tutoring center that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.

Not ready? See an example map

Questions

Will it quote prices?

Only if you give it prices to share. Otherwise it offers a call or a link.

Does it know each tutor’s schedule?

It can, if connected to your calendar. We check how that works for you first.

Can a parent reach a human right away?

Yes. It should offer a person at any point and pass along what was said.