Cut day spa admin and paperwork with AI
Day spa admin is intake forms, gift certificate balances, package and membership tracking, therapist schedules and room turnover. AI can send and collect forms before the visit, track balances and expiry dates, and prepare each therapist’s day. A person checks anything involving money, and health information stays in tools that fit your privacy duties.
Map your spa: see what could run on its own
Enter your website. The Brain reads it and shows every step of your day spa that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Forms before arrival
Health and preference forms are best finished before the guest arrives. The system can send them, remind guests who have not finished, and flag the front desk when one is missing.
Certificates and packages
Who holds a certificate, what is left on it, when a package expires. A clear record prevents disputes and lost revenue.
Check the rules in your state on gift certificate expiry, which vary.
Therapist and room schedules
A daily sheet for each therapist with guest preferences and room assignment. Less time at the desk, more time with guests.
Therapists also appreciate seeing a guest’s requests, such as quiet or conversation, before the door opens.
Picture this
Examples of what it can look like in a day spa. Illustrations, not clients.
At 9 am, the desk sees that two guests booked for noon have not completed their forms and sends a reminder.
A guest asks for her certificate balance. The answer takes a few seconds.
Each therapist starts the day with a one-page list of guests, treatments and notes.
Map your spa in Westward’s Brain
Enter your website. The Brain reads it and shows every step of your day spa that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Questions
Is health information safe?
It depends on the tools. Choose ones that fit your privacy obligations, and ask what is stored and who can see it.
Can it handle payroll?
It can prepare totals for you to check. Payroll itself should stay with a trusted process.
How should we store consent forms?
In a system built for private records, with access limited to staff who need them. Ask any vendor how it protects them.
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