AI by industry · Wedding and event planners
AI receptionist for wedding and event planners
An AI receptionist for a planner answers calls and messages while you are at a venue, a tasting or a walkthrough. It captures the date, place, guest count and budget range, explains your services and offers a consultation time. Anything about custom pricing or availability beyond your calendar goes to you.
Map your planning business: see what could run on its own
Enter your website. The Brain reads it and shows every step of your wedding and event planner that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
You are rarely at your desk
Event days and site visits mean hours of silence on your phone. Inquiries that go unanswered tend to go elsewhere. An assistant keeps the conversation going and gets the facts you need to call back well.
The questions it asks
A good intake covers the date, the venue or area, the type of event, the guest count and how involved they want you to be. It can also ask how they heard of you, which helps you see what is working.
It can tell callers what each of your service levels includes, from your own description.
Where it hands over
Fees, special requests and anything about contracts go to you. The assistant says so plainly, and it never promises a date it cannot see is open.
Picture this
Examples of what it can look like in a wedding and event planner. Illustrations, not clients.
A mother of the bride calls while you are at a rehearsal. The assistant takes the date and venue and offers a time to call back on Tuesday.
An executive assistant asks about a 200-person product launch. The assistant records the date, location and goals, and flags it as corporate.
Someone asks if you plan elopements. The assistant answers from your service notes.
Map your planning business in Westward’s Brain
Enter your website. The Brain reads it and shows every step of your wedding and event planner that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Questions
Should the assistant quote prices?
Only if you want it to and have set the figures. Many planners prefer to discuss scope first, and we follow your lead.
Can it handle texts and web chat?
Yes, the same intake works across phone, text and your site.
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