Online tour and date booking for event venues
Online booking for an event venue lets prospects see which dates are open, request a hold and pick a tour time without calling. It reads your calendar so it never offers a taken date, and it tracks holds with an expiry. Contracts and deposits can follow the same flow.
Map your venue: see what could run on its own
Enter your website. The Brain reads it and shows every step of your event venue that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Not ready? See an example map
Dates, holds and rooms
A venue may have several rooms, a garden and a ballroom, and different rules for each. The booking flow should know which are free on which days, and whether an event in one affects the other.
Tours without the phone tag
Tours need your staff, so offer only the times you can cover. Reminders reduce no-shows, and a short intake before the tour, with event type and guest count, lets your coordinator prepare the right room.
Once someone decides, the system can send the agreement and deposit invoice, then mark the date as booked.
Setup and teardown windows
A venue is not free the moment guests leave. Setup, load-in and teardown take time, and a same-day turnover can crowd your crew. A booking flow that knows your buffer hours can block them automatically, so the calendar shows real availability instead of leaving the coordinator to adjust it by hand.
Picture this
Examples of what it can look like in a event venue. Illustrations, not clients.
A couple selects a Sunday afternoon tour, and the coordinator gets their date, guest count and the room to prepare.
A prospect asks to hold a date for a week. The hold appears on the calendar with a release date.
A booked client wants to add the garden for the cocktail hour. The system checks availability and flags it for approval.
Map your venue in Westward’s Brain
Enter your website. The Brain reads it and shows every step of your event venue that could run on its own, and what we would build first. Free, about 20 seconds, no sign-up.
Not ready? See an example map
Questions
Can two people hold the same date?
Only if you allow it. By default a hold blocks the date until it expires.
Can it take deposits?
Yes. Payments go to your account, and the system records the schedule.
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